This is only relevant if you file to SharePoint, otherwise you can skip to the next step.


This question comes up frequently and is one that only you can answer, but the following may give you cause for thought and help you in deciding the best route forward.


Whereas some businesses adopted SharePoint when Covid-19 struck because it made working from home easier, the costs are now causing many to reverse that decision.


In other cases, the email filing tool they have been using only files to SharePoint, which is not ideal as their emails are in one place and all their other related documents are somewhere else. With CloudFiler they now have choices.


So if you no longer want to keep your emails in SharePoint and would prefer to keep ALL documents relating to a project in a single folder structure making it easy to archive and restore as one thing, you can now do that.

Storage costs and how to save money

SharePoint can quickly become a very expensive storage system, so some of our customers that wish to continue to file to SharePoint have come up with a neat way to save money.


They realised that the copies that CloudFiler syncs back to their businesses are purely backups – CloudFiler never touches them because it can’t, it’s not connected to their internal network. So when they set up a new project, they create the SharePoint site as normal for their general documents, but at the same time they create the archive folder on their cheaper storage and get CloudFiler to place its backups of the emails there. Later when the project is archived, all the documents and emails will be united on the same archive storage.



Next step: Working with Egnyte